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BEFORE THE STUDENT CAN REGISTER, you will need to give them advisor authorization. This cannot be undone:
Advisee registration email: Once your advisee registers for classes, you will receive a confirmation email each morning around 6:00 AM. Upon review of that email, advisors should follow up with students if they believe it necessary to raise any questions/concerns.
Academic Calendar & Finals Schedule • Includes check-in, no-class days, final exam week, and commencement.
Registration Dates & Deadlines • Includes term dates, add/drop, withdraw deadlines, pre-registration and registration dates.
Course Schedules – see additional terms on tabs at the bottom of the page.
Course Matrix – see MWF & TTH schedules.
DRAFTS – for future terms (this link may change).
Block | Terms | Due to Provost |
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Block 1 | Winterim: Traditional, OLP1 Spring: Traditional, GSBC, OLP1 & OLP2, ASAP Post-Session: Traditional, Italy | Monday, 2nd week of September |
Block 2 | Summer: GSBC, OLP1 & OLP2, ASAP Fall: Traditional, GSBC OLP1 & OLP2, ASAP | Monday, 1st week of February |
Note: anyone attending a class must be enrolled.
PRIOR TO MEETING WITH YOU, students will be instructed to do the following:
*Please enroll students in at least 12 units (not including online or waitlist units). Seniors in their last semester are allowed to include 6 units of online classes in their 12 units, and be considered full-time.
Graduation Contract: If your student is a Junior or Senior, please remind them to start or finish their contract. The contract is not complete until the Registrar’s Office signs the final copy of the contract.
STOPS: If the student has a STOP, they will not be able to register. The registration dashboard will inform of any STOPs.
ONLINE CLASSES:
Please be aware that most students are unaware of the differences between Traditional Online and Online Program classes.
ADD/DROPS – add/drops can be handled by students in the Registration Dashboard, except for the following circumstances:
Note: add/drop requests made to the Registrar’s Office will require a signed Add/Drop Form.
Audits: Instruct the student to fill out an Add/Drop Form and select “audit” in the change column. The form will need to be signed by the student and instructor, then submitted to the Registrar’s Office. If the student is registered in less than 12 units, they will pay a $50/unit Audit Fee prior to registering.
Directed Studies: Instruct the student to click on “Directed Study Request” on the Student Portal.
Unit changes: Instruct the student to register for the course, then to fill out an Add/Drop Form for the course, specifying the number of units they will earn. The form will need to be signed by the student and instructor, then submitted to the Registrar’s Office.
Waitlist: If a class is full, click “Join waitlist” to add the course to the cart. The Registration tab will confirm if a student is on the waitlist. If a seat becomes available, the student will receive an email notifying them of the open seat. They must respond to that email by 5pm the following day to confirm that they still want to add the class. They will not be added unless they respond to the email by the deadline. If they miss the deadline, they will be automatically dropped. They can re-add themselves to the waitlist.
NON-RETURNING STUDENTS:
If a student decides not to attend The Master’s University in the upcoming Spring/Fall tern, please instruct them to notify the Registrar’s Office at or 661-362-2813.
FAQ:
Note: Grades are not submitted until the “submit Final” button is clicked below.
Click HERE to access grading in self-service.
This link should default to the current term. If not, navigate by clicking the Classes Tab, then Grading, then [Year].
Enter all grades, scroll down, and click Save below.
Review the grade input for accuracy, the click the Submit Final button below. Your final course grades are now submitted.
The Grade Entry and Grade Changes (Report #386): can be used to submit or change grades before the end of the next Fall/Spring semester.
Incomplete Contract Form – An “incomplete” grade may be issued at semester end to support a student’s inability to complete that specific academic requirement due to extenuating circumstances or medical issues. The contract must be completed and signed by both student and instructor for an “incomplete” grade to be issued.
Additional legacy grade forms are available if needed:
Session | Term | Length | Add Deadline | Drop Deadline | Withdraw Period | Grade Window |
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Traditional (includes DMIN, MABC, ASAP) | Fall, Spring, Summer | 16-weeks | Day 11 | Day 11 | Day 11 - 14th Monday | Last Friday of class through 2nd Monday after term ends. |
Traditional | Winterim | 1 week | Day 1 | Day 1 | Day 2-4 | Last Friday of class through 2nd Monday after term ends. |
Traditional | Post-Session | 3-5 weeks | Day 2 | Day 2 | Day 3-8 | Last Friday of class through 2nd Monday after term ends. |
Online (8-week) | Fall, Spring, Summer | 8 weeks | Day 4 (1st Thursday) | Day 10 (2nd Friday) | Day 11 - 6th Monday | Last day through 2nd Monday after term ends. |
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Access Stellic at masters.Stellic.com
See an Introductory Video to Stellic
See the intro we show to Students
The Registrar’s Office will upload an advising file for each new student into Stellic, as well as any updated transfer credit evaluations. This file includes the Transfer Credit Evaluation with transcripts, and High School transcripts.
Below the student’s summary on the upper portion of the page, you’ll find the lower menu:
Progress • Planner • Courses • Notes • Requests
Under Notes you’ll find an entry labeled “New Student Advising File” with an attachment. Click the attachment to view the file. If you don’t see a note here, please notify the Registrar’s Office.
Students have the ability to try on any major by clicking Add Program under their programs.
To officially change a major, a Change of Major/Advisor Form must be submitted to the Registrar’s Office.
Stellic Training Resources – Adding or Removing Programs
Note: program audits have been built to match the Academic Catalog.
In Stellic, a student, a student’s Advisor, Dean, or Administrative Assistant can submit course exceptions on behalf of their student.
Begin by clicking the 3 dots next to the course name then select “Make Exception”.
Select an exception type:
Include a justification, then click submit.
Once you click submit, a notification will be sent to the Registrar’s Office to approve the exception.
ONLINE CLASSES
Due to varying online policies, most (traditional) major requirements will require an exception if it is meant to be fulfilled by an online class. Submit the exception as a ‘substitution’ and type the course code into the box to find the online version. Online classes are designated with an “.OL” at the end of the course code.
TRANSFER CREDIT
Currently, transfer credit that satisfies major requirements are not recorded on the student’s transcripts. As a result, Stellic will not automatically recognize this credit. Notify the Registrar’s Office of transfer credit that is satisfying program requirements.
See Stellic’ s detailed instructions with pictures HERE.
Pathways allow students see a 4-year plan for their program or other program(s) with courses laid out by term. Pathways provide a recommended sequence of courses, but do not enforce that sequence. Students can apply a Pathway to their planner or use a Pathway as a reference only.
Pathways were initially built by the Registrar’s Office based on the 4-year plans provided by the Academic Departments. If you would like to make edits or if you would like to see a Pathway for a smaller subset of students (i.e. transfers, athletes, ect.) please contact the Registrar’s Office to discuss options!
Stellic Training Resource: Pathways
More info to come!
The Planner is a tool for students and advisors to drag and drop remaining requirements into a future semester.
At the top of the student’s page, the student can request for the advisor to review their plan. This will prompt an email notification to their advisor.
We recommend that the advisor view the student’s planner and reach out to the student if you have any feedback.
Click the “Mark as Reviewed” button at the top to notify the student that you have reviewed their plan.
The Planner can work in conjunction with Pathways.
Add advisor
Every student can choose to share their plan with a staff/faculty member who is not their advisor. Instruct the student to:
The student can add, or remove added advisors as they wish, but their official advisor will not change until a Change of Major/Advisor Form is submitted to the Registrar’s Office.
Stellic Training Resource: How do I add another advisor or share my plan?
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Info to come!
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GRADUATION CONTRACT: We encourage students to start their graduation contract during their Junior year.
Note: students are not required to visit the Registrar’s Office to complete the graduation contract.
This is what the student has been told:
GRADUATION CONTRACT
STEP 1: Start your Graduation Contract Application.
STEP 2: Plan your last requirements in Stellic with your advisor.
STEP 3: Registrar approval – we’ll reach out to approve or ask questions about your plan.
STEP 4: Sign and finalize the graduation contract. Due prior to end of the fall semester before the commencement ceremony in May.
GRADUATION FEE
The Graduation fee is required in order to participate in commencement and/or receive a diploma. A $75 late fee will begin at the end of the fall semester.
Pay the GRADUATION FEE
COMMENCEMENT VS. GRADUATION
The Commencement Ceremony is the celebration of your student’s hard work towards graduation. Graduation, the official awarding of the degree, will occur when all degree requirements are met.
Access the Graduation Contract Dashboard in TMU Central.
PRIOR TO YOUR PART
Students are recommended to start their Graduation Contract in their Junior year. They do so by visiting the Student Portal and clicking the “Start Grad Contract” button. After submitting the application:
YOUR PART
Click the link in the notification email or visit the Graduation Contracts Advisor Dashboard, locate the student and click, “Stellic Profile”.
In Stellic, please do the following:
Progress tab: review the student’s audit to confirm that all requirements are completed (green) or in-progress/planned (yellow).
Planner tab: The planner allows students to drag and drop their requirements into semesters. This can be adjusted as needed. In order to complete the Graduation Contract, the student will be required to have all remaining requirements planned. Please help advise the student with their final semesters and requirements.
Your review is considered complete once all major courses are green or yellow. Please confer with your advisee as needed.
Sign Contract: Please return to the Graduation Contracts Advisor Dashboard, locate the student and click, “Sign Contract”. Note: this completes your portion of the contract, but the student’s part is not yet complete.
AFTER YOUR PART
Note: Students will not qualify to pick up their regalia and/or have their name in the commencement program until they are certified.
HONORS FOR TRANSFER STUDENTS
Please note that transfer students do not qualify for honors unless they complete a minimum of 60 units at TMU.
OUTSTANDING UNIT POLICIES
Undergraduate students are not allowed to walk in commencement with more than 6 units outstanding.
Graduate students are not allowed to walk in commencement with more than 2-6 units outstanding, depending on program. Departmental approval required.
CLEP DEADLINE
There is no longer a deadline for CLEP exams. Students must adhere to the outstanding unit policies, CLEP units included. Any requirement completed after commencement may delay graduation.
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Faculty Course Evaluation Tutorial Video
Faculty Portfolio Tutorial Video
Graduation Contract Advisor Tutorial – Overview
Graduation Contract Advisor Tutorial – Using Stellic
Graduation Contract Advisor Tutorial – Exceptions
Graduation Contract Advisor Tutorial – Planner
Registration Dates & Deadlines
Add/Drop Form – used for special actions that the student cannot normally perform in registration. Including:
Grade Change Form – Use this form to change a grade that has already been posted. Grade changes must be submitted to the Registrar’s Office before the end of the subsequent semester.
Grade Report Form – Use this form if a grade has not been posted.
Incomplete Form – An “incomplete” grade may be issued at semester end to support a student’s inability to complete that specific academic requirement due to extenuating circumstances or medical issues. The contract must be completed and signed by both student and instructor for an “incomplete” grade to be issued.
Let us know if there's something more we can add to this page! .
The Master’s University and Seminary admit students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national and ethnic origin in the administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs.
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Santa Clarita, CA 91321
1-800-568-6248
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