TMC Online Administrative Coordinator
This position is responsible to function as an assistant to the Director of the Online Program at The Master’s College. The Administrative Coordinator oversees the daily administrative details of the online education program. They are also responsible for recruiting, enrolling and advising online students in their pursuit of general education and Bible coursework. It reports to the Director of the TMC Online program and has limited supervisory responsibilities.
The essential duties of the Administrative Coordinator are admissions counseling, academic advising, office management, record management, and coordinating. These duties include working with Director, Campus Staff, Professors, Inquiries, and Students.
- “First Contact” phone and email management
- Provide support to all inquiries, applicants, students and departmental staff
- Manage system for responding to inquiries, tracking applications and communicating course information
- Send enrollment status letters and updates to prospective students
- Advise and assist current students through the enrollment process
- Consult with students for the selection of courses based on their educational and vocational objectives and creating an academic plan to achieve those objectives. Monitor and maintain contact with students to ensure the achievement of those goals
- Coordinate with other departments (i.e. Registrar, Software Development) regarding Registration periods and course session dates.
- Update website with enrollment schedules, course offerings, and current information.
- Interface with Faculty regarding enrollment and grade submission
- Support Production Coordinator in filming schedules of online courses, coordination of ordering the DVD sets and compiling for finished product to ship to enrolled students
- Keep track of and coordinate payables and invoices for submission and payment by Director
- Order and maintain an adequate level of all office supplies
- Fulfilling and tracking packaged DVD orders
- Participate in departmental errands (i.e. bookstore, library, copy center, outside vendors)
- Knowledge of supplies, equipment, and/or services ordering and inventory control.
- Records maintenance skills.
- Ability to gather data, compile information, and prepare reports.
- Ability to communicate effectively, both orally and in writing.
- Ability to gather and analyze statistical data and generate reports.
- Ability to maintain calendars and schedule appointments.
- Database management skills.
- Ability to analyze and solve problems.
- Ability to lead and train staff and/or students.
- Word processing and/or data entry skills.
- Ability to make administrative/procedural decisions and judgments.
- Ability to create, compose, and edit written materials.
- Organizing and coordinating skills.
- Knowledge of general accounting principles.
- Ability to record and transcribe meeting minutes.
- Receptionist skills.
- Has a personal relationship with Jesus Christ
- Education: Bachelors Degree preferred.
- Experience: Minimum 2 years of administration experience and project management; experience in online education, financial aid, marketing, recruiting, and counseling would be helpful.
- Communications/Recruiting – Must accurately and persuasively communicate to prospective students the benefit of attending this institution and enrollment in courses. Additionally, this person should feel comfortable speaking in front of small groups comprised of various backgrounds and ages, male and female.
- Other Required Skills: Proficient in Microsoft Office Suite
- Working Environment: Mostly indoors in a typical office environment, with an occasional need to visit other areas on campus
- Physical Demands: Must be able to lift 15 pounds
- Travel: Rare. Occasional need to run errands in town
Minimum Conditions for Beginning Employment:
Prior to beginning employment, in accordance with The Master’s College policy and/or under federal or state law, all employees must:
1. Sign and return an offer of “At Will” employment.
2. Present verification of their identity and authorization to work in the United States.
If, because of a disability, you need special services or facilities in order to apply or interview for this opening please contact the Human Resources department.
The Master’s College & Seminary does not discriminate on the basis of race, color, national origin, ancestry, gender, age, marital status, veteran status or prior military service, medical condition, or any physical or mental disability. We are committed to practicing principles of equal employment opportunity and diversity based upon sovereign Biblical principles.
If you would like to apply for this position, please fill out the application at: http://www.masters.edu/campuslinks/employment.aspx and return it to the Human Resources Department. Applications may be dropped off in person, or sent in via fax (661.362.2717), email (email@example.com) or regular mail (21726 Placerita Cyn Rd Box 41, Santa Clarita CA 91321).
All applications will be reviewed by the Human Resources department. Selected candidates will be invited for a personal interview at The Master’s College. Any expense incurred in connection with these interviews will be the responsibility of the candidates.
All documents included in your application remain the sole property of The Master’s College and will not be returned. Your file for this opening will not be considered unless all requested items are submitted and are complete.