Job Title:

Student Data Management Specialist

Wkly. Hrs./Weeks:


Pay Grade:






Reports To:


Effective Date:




The Student Data Management Specialist acts as a primary owner, administrator and resident expert of TMU’s campus student information system.  This position is responsible to ensure smooth operations of the student information system with a very high degree of correlative comprehension of TMU’s academic structures and processes.  This position also works within the framework of the overall operations of the Registrar’s Office, including areas such as management of student records, official and unofficial transcripts, grade petitions, graduation process, monitoring academic guidelines, degree audit reporting system, and related matters. The position acts as a critical lynchpin to ensure compliance with applicable federal and state laws, regulations and governing agencies to whom TMU is accountable.  This position reports to the CIO.


Essential Functions

  • Passionately owns and administers SIS and SIS-related systems to maintain student academic records of all campus disciplines including a growing online program. 
  • Understands, troubleshoots and resolves problems and incorrect / inconsistent data within academic information repositories.
  • Provides strategic counsel on maintenance and advancement of campus student information systems with a premium on data standards and best practices, but also including recommendations for future related systems and solutions.
  • Generate, review, and enforce (through appropriate administrative mechanisms) policies and procedures in concordance with Registrar, IT and Academic governance in order to ensure data safety, integrity and compliance with federal and state guidelines.
  • Works with the Registrar to interpret and enforce academic rules and regulations; monitors academic standing; coordinates probation, suspension, and dean's lists, as appropriate.
  • Assists, where necessary, facilitation of grade and transcript processing.  Also provides special program certifications, compiles statistical information and prepares reports.
  • Assists Registrar where appropriate with oversight of daily operations of the organizational unit, ensuring compliance with state, federal laws, policies, and regulations.
  • Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established academic data goals.
  • Works in concord with the Registrar to oversee the supervision of personnel, which includes work allocation, training, promotion and enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  • May provide a variety of professional, fiscal, administrative, and/or clerical services to department.
  • May lead, guide, and train staff/student employees, interns, and/or volunteers performing related work.
  • Regular attendance is essential.
  • Other duties as assigned.



  • Experience working with Student Information Systems at a high level; experience with Power Campus a significant plus.
  • Experience using PC-based applications, query tools and knowledge of how IT systems are used to support student information usage.
  • Experience with the Microsoft Office suite with competence in higher relevance products such as Microsoft Access and Excel.
  • Experience with and basic knowledge of relational database technologies and structures.
  • Ability to design and implement systems necessary to collect, maintain, and analyze data.
  • Ability to develop and maintain recordkeeping systems and procedures.
  • Ability to communicate effectively, both orally and in writing.
  • Strong interpersonal and communication skills and the ability to work effectively with a range of constituencies in a diverse community.
  • Ability to gather data, compile information, and prepare reports.
  • Ability to use independent judgment and to manage and impart confidential information.
  • Knowledge of academic standards governing student probation, suspension, and/or expulsion.
  • Knowledge of the rules, regulations, and laws regarding student records.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Ability to interpret, adapt, and apply guidelines and procedures.
  • Ability to maintain confidentiality of records and information.
  • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.



  • Has a personal relationship with Jesus Christ and a demonstrated commitment to the doctrinal position of TMC&S and a continuous exhibition of a desire to minister and serve others in varied capacities.
  • Must be able to get along with co-workers and the public.
  • Education:  Bachelor’s degree preferred in a technology related field.
  • Experience:  3+ years in a Registrar’s Office in an educational institution preferred
  • Demonstrated ability to establish and maintain effective working relationships with staff, faculty, vendors, students, &/or community members of diverse academic, socio-economic, cultural, & ethnic backgrounds.
  • Possesses strong computer proficiency.
  • Excellent oral and written command of the English language is required.
  • Ability to compose, proofread and edit correspondence.
  • Possess excellent organizational skills.
  • Exercise confidentiality, good judgment and discernment.
  • Service oriented and able to interface with many people is mandatory.
  • Ability to multitask in an environment with many distractions is a must.
  • Reading and comprehending correspondence is imperative.
  • Must successfully pass a background investigation.


Working Conditions

  • Working Environment: Mostly indoors in a typical office environment, with an occasional need to visit other areas on campus. 
  • Physical Demands: Must be able to lift, pull, push, grasp and bend while lifting up to 30lbs.
  • Repetitive motions on a keyboard and looking at a computer monitor for an extended duration of time is required.
  • Travel: None.


Additional Information

Minimum Conditions for Beginning Employment:

Prior to beginning employment, in accordance with The Master’s University & Seminary policy and/or under federal or state law, all employees must:

  1. Sign and return an offer of  “At Will” employment.
  2. Present verification of their identity and authorization to work in the United States.


If, because of a disability, you need special services or facilities in order to apply or interview for this opening please contact the Human Resources department.


The Master’s University & Seminary does not discriminate on the basis of race, color, national origin, ancestry, gender, age, marital status, veteran status or prior military service, medical condition, or any physical or mental disability.  We are committed to practicing principles of equal employment opportunity and diversity based upon sovereign Biblical principles.


Application Process

In order to be considered for a position, a completed Application for Employment must be submitted to the Human Resources office.  The application may be picked up in person in the HR office or is available to be downloaded as a PDF from the web at  Your completed application may be dropped off in person, sent via fax (661.362.2717), email ( or regular mail (21726 Placerita Cyn Rd Box 41, Santa Clarita CA 91321).


Selection Process:

All applications are reviewed by the Human Resources department and where appropriate are forwarded for further consideration.  Selected candidates will be invited for a personal interview at The Master’s University.  Any expense incurred in connection with these interviews will be the responsibility of the candidates.


Application Procedures:

All documents included in your application remain the sole property of The Master’s University & Seminary and will not be returned.   Your file for this opening will not be considered unless all requested items are submitted and are complete.