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Using Google Drive

What is Google Drive?

The Master's University provides the Google Drive software to deliver network storage for users’ TMU-related documents, replacing the individual user U: drives or SugarSync accounts. Google Drive gives users local access to their TMU documents while ensuring cloud network storage for data security and file backup.

 

Which files are backed up on Google Drive?

Any folders created on the Desktop of your computer will be set to backup with Google Drive.  Placing a shortcut on the Desktop will not back up the actual files to which the shortcut is pointing.

 

Google Drive Policies and Procedures

The use of this software is governed by TMU IT Operation and is subject to the following restrictions and policies below.  Agreement with the TMU Google Drive Policy indicates agreement to all of the following terms.

 

TMU Staff

1.  IT Operations is not responsible for any lost data not backed up correctly in the Google Drive folder.

2.  Employees take full responsibility to store their critical documents in the proper location on their devices to ensure successful backup.  Any directories or files created on a system's desktop folder will be backed up through Google Drive.

3.  Employees may not store documents that contain sensitive data, such as Social Security Numbers, in Google Drive folders.  These documents must be stored on TMU network drives.

4.  Employees may not synchronize TMU Google Drive data to personal computers.

5.  Employees are permitted to use Google Drive's mobile applications to access TMU data.  If an employee accesses TMC data through their mobile device, the device must be secured with a PIN.  In the event of mobile deice theft, employees must immediately wipe the device and contact the IT Service Desk.

6.  Department drive data may only be shared with TMU employee Google Drive accounts.

 

TMU Faculty

1.  IT Operations is not responsible for any lost data not backed up correctly in the Google Drive folder.

2.  Faculty take full responsibility to store their critical documents in the proper location on their devices to ensure successful backup.  Any directories or files created on  a system's desktop folder will be backed up through Google Drive.

3.  Faculty may not store documents that contain sensitive data, such as Social Security Numbers, in Google Drive folders.  These documents must be stored on TMU network drives.

4.  Faculty that chooses to synchronize TMU Google Drive data to personal devices take full responsibility for data loss or corruption.

5.  Faculty are permitted to use Google Drive's mobile applications to access TMU data.

6.  Department drive data may only be shared with TMU employee Google Drive accounts.

7.  TMU IT storage mechanisms for faculty data are optional and are provided as a convenience for faculty that wish to utilize them.

8.  Faculty who choose to not use our cloud storage solution (and abide by our policies) take full responsibility for their data.  Ultimately, any loss or corruption of data is their responsibility as their is no way for TMU IT to enforce proper data storage practices.

9.  Faculty who choose to not use our cloud storage solution must disclose any non-academic data that they are working with and ensure this data is being handled inline with TMU IT data policies.  An example of this type of data would be enrollment related data.

10.  Faculty take full responsibility for FERPA violations incurred through improper data handling.

 

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